Event planning [electronic resource] : the ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events / Judy Allen.

Cover image for Event planning [electronic resource] : the ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events / Judy Allen.

ISBN:

9780470156186

Title:

Event planning [electronic resource] : the ultimate guide to successful meetings, corporate events, fundraising galas, conferences, conventions, incentives and other special events / Judy Allen.

Author:

Allen, Judy.

Personal Author:

Allen, Judy.

Edition:

2nd ed.

Publication Information:

Chichester : Wiley, 2009.

Physical Description:

1 online resource (444 p.)

General Note:

Description based upon print version of record.

Contents:

Chapter 1: The First Steps: Initial Planning & Budgeting; Determining Your Event Objectives; How Much Can You Spend?; Event Vision; Event Vision Q&A; Design Objectives of the Event Experience; Initial Planning; Visualization; Monitoring the Budget; Event Design Principles Checklist; Event Experience Design Objectives; Chapter 2: Organization and Timing; Critical Path; Function Sheets; Timing; Date Selection; Critical Path Checklist; Charting Your Critical Path; Chapter 3: Location, Location, Location; Site Selection

Location Requirements Hotels and Convention Centers; Restaurants, Private Venues, Catering; Theaters; Tents; Gala Openings in New Venues; Contracts; Location Q&A; Move In Requirement Checklist; Event Suppliers' Setup Logistics Checklist; Event Suppliers' Teardown Checklist; Chapter 4: Transportation; By Air; By Land; Transportation Q&A; Transportation Checklist; Chapter 5: Guest Arrival; Guest Arrival Q&A; Fanfare; Fanfare Q&A; Registration: Guest Pass Security and Ticket Pickup; Registration Q&A; Guest Arrival Checklist; Chapter 6: Venue Requirements; Room Requirements; Room Requirements Q&A

Staging, Audiovisual, LightingStaging, Audiovisual, Lighting Q&A; Lighting-Specific Q&A; Venue and Event Supplier Checklist: Room, Venue and Supplier Requirements, and Contract Terms and Conditions; Chapter 7: Who's It All For?; Know Your Guest Demographics; The Guest List; Invitations; Media; Media Q&A; Children at Your Event; E-vites, CD and DVD Invitations; Event Websites and Event RSVP Websites; Chapter 8: Food and Beverage; Examples of Texas Theme Parties with Different Energy; Food and Beverage Considerations; Menu Planning; Staffing; Charitable Donations

Chapter 9: Other ConsiderationsEntertainment; Entertainment Q&A; Photographers and Videographers; Photographer Q&A; Themes and Programs; Final Touches; Staff, Supplier and Entertainment Work Permits; Event Risk Assessment; Conclusion; It's a Wrap!; Applause! Applause!; Your Next Event

Subject Term:

Congresses and conventions -- Planning.

Meetings -- Planning.

Special events -- Planning.

Format:

Electronic Resources

Electronic Access:

Click here to view book

Publication Date:

2009

Publication Information:

Chichester : Wiley, 2009.

Available:*

Shelf Number	Material Type	Copy	Shelf Location	Status
658.456 ALL	1:E-BOOK	1	1:ONLINE	Searching... Unknown

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Summary

This bestselling all-in-one guide to the event planning business is back and better than ever, fully updated and revised to reflect the very latest trends and best practices in the industry. This handy, comprehensive guide includes forms, checklists, and tips for managing events, as well as examples and case studies of both successful and unsuccessful events.

Judy Allen (Toronto, ON, Canada) is founder and President of Judy Allen Productions, a full-service event planning production company.

Author Notes

Judy Allen is one of the world's leading authorities on staging, event and lifestyle design and the bestselling author of ten books for the professional, business and consumer markets. Allen, a master of creative design, has flawlessly executed successful special events--corporate, social, and celebrity--for up to 2,000 guests at a time in more than 30 countries around the world. She has designed and produced memorable events such as Disney's worldwide theatrical opening-night gala for Beauty and the Beast, and the orchestration of Oscar-winning director Norman Jewison's 25th anniversary celebration for Fiddler on the Roof.

Highly skilled in staging events that are strategically designed to be one-of-kind experiences and a master of transforming the energy of an event environment by engaging the senses with trademark primary design principles, Allen has worked closely with CEOs, CFOs, presidents and their executive staff around the globe to create, implement and oversee their corporate and social business events.

The many diverse events that Allen has designed and executed extend from complex one-day events to elaborate arrangements of theme productions taking place over the course of a week. These events ranged from very exclusive VIP events to multimillion-dollar, multimedia fantasy extravaganzas including seven new-car product launches and involved high-tech stage and show productions.

Allen, and her 2jproductions (www.2jproductions.com) partner, Joe Shane, are now bringing their dynamic creative energy, innovative style and perceptive insight to home, life and lifestyle design and world class resorts around the world through Sensual Home Living(tm) (www.sensualhomeliving.com) and other initiatives.

Preface

Acknowledgements

Chapter 1:The First Steps: Initial Planning and Budgeting

How Much Can You Spend?

The Purpose of the Event

Initial Planning

Visualization

Budget Breakdown

Chapter 2: Organization and Timing

Critical Path

Function Sheets

Timing Is Everything

The Time of the Day and the Day of the Week

Date Selection

Chapter 3: Location, Location, Location

Site Selection

Location Requirements

Hotels and Convention Centres

Restaurant, Private Venues, Catering

Location: Q&A

Theatres

Tents

Contracts

Gala Openings in New Venues

Chapter 4: Transportation

Limousines

Motor Coaches

Parking Transportation: Q&A

Chapter 5: Guest Arrival

Weather Considerations

Arrival & Weather Considerations: Q&A

Fanfare

Fanfare: Q&A

Registration: Guest Pass Security and Ticket Pick-up

Registration: Q&A

Chapter 6: Venue Requirements

Staging, Audio-Visual, Lighting

Staging, Audio-Visual, Lighting: Q&A

Room Requirements: Q&A

Chapter 7: Who's It All For?

The Guest List

Invitations

Media

Media: Q&A

Children At Your Event

Chapter 8: Food and Beverage

Menu Planning

Staffing

Chapter 9: Other Considerations

Entertainment

Entertainment: Q&A

Photographer

Photographer: Q&A

Themes and Programs

Final Touches

Conclusion

It's A Wrap

Applause! Applause!

Your Next Event

Appendix A: Sample Cost Sheets

Appendix B: Sample Payment Schedules

Appendix C: Sample Function Sheets

Index

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Summary

Summary

Author Notes

Table of Contents